New employee onboarding – How to make sure your new employee becomes a part of the team

by | Aug 4, 2020

You have probably heard that a successful onboarding is very important for economical and efficiency reasons.

According to research 25% of new employees leaves their job within the first 12 months and 22% already leaves their job within 45 days. This statistics alone should make leaders think, says Christian Harpelund and Morten Højberg in their new book called “Onboarding”. Despite of this fact, studies from USA show that only 13% of the companies allocates resources to onboarding.

 Read our article and get to know more about the basics of onboarding. What you can do to create a successful team? And what kind of tools can you use help this process?

 

Onboarding nye medarbejdere tjekliste

The basics of onboarding and onboarding checklists

If you start to read about onboarding for new employees, you will probably realize quite fast that it is crucial to find answers to the following two essential questions: How can I introduce a new employee to the company in the best way? What do I need to prepare for a new employees arrival?

The best advices on the web for successful onboarding are usually described as these four areas.

  • Before the first day (Preboarding): e.g. send a personal welcome message, short information about the first day and upcoming tasks and assign a mentor.
  • First day: Make sure that all the practical things are in place: pc, login, intro schedule, breakfast, tour around the office
  • First week: Intro to the company, key people and different training sessions.
  • After the first week: focus on status meetings and feedback

But don’t forget about the team. Not only the person has to find their place, but the whole team has to fall into place.

At Knowie we think that these checklists are just the minimum for a new employment to start out in the best way. We think that the key to a good onboarding is to create good atmosphere and possibilities for the team to find each other, so after a short time one can feel that they already know each other.

In order for that to happen, it means that you need to look at initiatives that focus not only the new employees arrival, but on the forming of the team.

Looking at the general development of the modern companies with more possibilities to work remote, it is important to stay up to speed about different tools that can help new employees to join a team which is not working  in the same location all the time. The importance of these tools became even greater during the current pandemic, which triggered a digital development in many areas.

Onboarding of the whole team – How do you make sure that your new team is ready for the everyday challenges together?

When trying to onboard the entire team to the new situation you can look at work and leadership related initiatives,  but also unformal, cultural ones.

Work and leadership related initiatives can ensure that the team is effective and performs well, but this alone is not enough for creating a well functioning team. Creating a cohesive team that works together smoothly is also about tacit knowledge, feelings, team culture, which are more difficult to work with.

Christian Harpelund and Morten Højberg identifies 8 type of feelings, that make the new employees happy for their jobs and integrates them to the team. 1. I enter, 2. I fit in, 3. I know someone, 4 I can do it myself, 5. I collaborate, 6. I develop myself, 7. I contribute and 8. I belong. Emotions 1 and 4-8, we believe, are well covered by classic on-boarding checklists, work-related and leadership initiatives, but there is something missing to ensure new employees get through phase 2-3 so that they feel they belong and really know someone.

Here it is, all about getting out and doing something together, to kickstart what normally takes a long time to build up. Preferably outside of the usual office settings!

For example, you can arrange a team building event or go on an adventure together, where the team gets the opportunity to get to know each other. Here there will be extra good opportunities to work on the social connections, without the everyday stress. You can also take a closer look at how to improve the team’s job satisfaction and motivation.

You will also create shared experiences and memories that provide a good starting point for the future. By sharing experiences with each other, you will also find that the first conversations, and especially the difficult conversations, become much easier to take.

And of course, you have to try Knowie! Seize the opportunity so that you can all get to know each other better!

This article is about how the team should get to know the new employee and that the new employee should get to know the team. But how well do the other team members actually know each other?

It is easy to answer if you play a round of Knowie together!

Knowie is the perfect game to get to know all the unformal things about each other, that would take months or years even otherwise.

After a short questionnaire and five different game types, everyone on the team will find out a lot of important things their team. Who to go to if the printer does not work? What are the most important events in their colleagues’ life’s? Who might get irritated by phone conversations? You will also find out the team’s preferences in relation to the most debated issues in the office, such as when to have lunch or if it is ok to use smileys in emails.

Along the way, you will get fun facts and interesting statistics, that create a good atmosphere and creates a buzz in the office. We are sure that everybody has a lot to learn from their team mates.

It is really easy to start with Knowie, you can set it up in a few minutes, doesn’t cost much compared to other team building events and it is a great addition to your onboarding processes.

Basics of onboarding and onboarding checklists

If you start to read about onboarding for new employees, you will probably realize quite fast that it is crucial to find answers to the following two essential questions: How can I introduce a new employee to the company in the best way? What do I need to prepare for a new employees arrival?

The best advices on the internet for successful onboarding are usually described as these four areas.

  • Before the first day (Preboarding): send a personal welcome message, short information about the first day and upcoming tasks and assign a mentor.
  • First day: Make sure that all the practical things are in place: pc, login, intro program, breakfast, tour around the office
  • First week: Intro to the company, key people and different trainings.
  • After the first week: focus on status meetings and feedback

But don’t forget about the team. Not only the person has to find their place, but the whole team has to fall into place.

At Knowie we think that these checklist just the minimum one has to do, so a new employment starts in the best way. We think that the key to a good onboarding is to create good atmosphere and possibilities for the team to find each other, so after a short time one can feel that they already know each other.

If one would like that to happen, it means that one has to look at initiatives that focus not only the new person’s arrival, but on the forming of a whole new team.

Looking at the general development of the modern companies with more possibilities to work remote, it is important that one informs one selves about different tools that can helps someone join a team which is not working all the time at the same location. The importance of these tools became even greater in this pandemic, which triggered a digital development in many areas.

Onboarding of the whole team- How do you make sure that your new team is ready for the everyday challenges together?

In connection with the whole teams onboarding one can look at work and leadership related initiatives, but unformal, cultural ones as well.

Work and leadership related initiatives can make sure that the team is effective and performs well, but alone this is not enough for creating a well functioning team. Creating a cohesive team that works together smoothly is also about tacit knowledge, feelings, team culture that is more difficult to work with.

Christian Harpelund and Morten Højberg identifies 8 type of feelings, that make the new employees happy for their jobs and integrates them to the team. 1. I step in, 2. I fit in, 3. I know someone, 4 I can do it myself, 5. I collaborate, 6. I develop myself, 7. I contribute and 8. I belong. Emotions 1 and 4-8, we believe, are well covered by classic on-boarding checklists, work-related and leadership initiatives, but there is something missing to ensure new employees get through phase 2-3 so that they feel they belong and really know someone.

Here it is, all about getting out and doing something together, to kickstart what otherwise takes a long time to build up. Preferably outside of the usual office framework!

For example, you can arrange a team building event or go on an adventure together, where the team gets the opportunity to get to know each other. Here there will be extra good opportunities to work on the social connections, without the everyday stress. You can also take a closer look at how to improve the team’s job satisfaction and motivation.

You will also create shared experiences and memories that provide a good starting point for the future. By sharing experiences with each other, you will also find that the first conversations, and especially the difficult conversations, become much easier to take.

And of course, you have to try Knowie! Seize the opportunity so that you can all get to know each other better!

This article is about how the team should get to know the new employee and that the new employee should get to know the team. But how well do the other team members actually know each other?

It is easy to answer if you play a round of Knowie together!

Knowie is the perfect game to get to know all the unformal things about each other, that would take months or years even otherwise.

After a short questionnaire and five different game types, everyone on the team will find out a lot of important things their team. Who to go to if the printer does not work? What are the most important events in their colleagues’ life’s? Who might get irritated by phone conversations? You will also find out the team’s preferences in relation to the most debated issues in the office, such as when to have lunch or if it is ok to use smileys in emails.

Along the way, you will get fun facts and interesting statistics, that create a good atmosphere and creates a buzz in the office. We are sure that everybody has a lot to learn from their team mates.

It is really easy to start with Knowie, you can set it up in a few minutes, doesn’t cost much compared to other team building events and it is a great addition to your onboarding processes.

What’s Knowie?

Knowie is a fun and engaging way to get to know your co-workers and increase your team spirit. It is super easy to get started with!

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